What is a huddle room?

‘Huddle room’ has become a buzzphrase across the corporate sector in recent years, but people’s idea of what a huddle room is and what it should be used for can still vary quite widely.

The most accepted definition of a huddle room is a small, private and comfortable meeting area designed to accommodate 2-6 people and equipped with teleconferencing and collaborative tools. Some people believe that these spaces can be slightly larger, holding up to 8 people, and the truth is that size isn’t too important, it’s more about what’s done in these rooms.

Huddle rooms are all about collaboration and communication, and the technologies within will be geared towards making this quick, simple and efficient. The size of huddle rooms limits the number of attendees meaning only those people who need to be there will be present. Not only does this make meetings – or huddles – more effective, it also means time is not wasted sitting in unnecessary meetings.

Huddle rooms will feature an array of AV and IT equipment, but central to the room will be the videoconferencing setup. Other technology to consider includes a display, a whiteboard and an audio system, all of which will make it easier to communicate both internally and externally.

This combination of technology also helps to make the room a truly flexible space, making it suitable for internal collaboration, conversations with remote workers or external stakeholders, as well as being an ideal place for quiet work, which can be elusive in modern open plan offices. Huddle rooms are the ideal place for impromptu meetings that can now happen without having to reserve time in a large meeting space or boardroom.

Despite only being a small space, huddle rooms can make a big difference to working environments and team morale. Read more about the how to create the perfect huddle space environment here. Or if you want to know what technologies you should include in a huddle space, check our our recent blog here.

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5 benefits of a huddle space
The top 5 benefits of a huddle room

Five key benefits of a huddle space:

  1. User Friendly– Huddle rooms are designed to be simple to use.
  2. Flexible – This simplicity also makes huddle rooms flexible.
  3. Cost Effective – Requires a lot less investment than boardrooms.
  4. Increases Productivity – Huddle rooms should be used when needed to solve specific problems or achieve specific goals.
  5. Use your real estate more effectively – uddle rooms are small spaces, making them a great way to optimise under-utilised areas

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How to create the perfect huddle space environment
How to create the perfect huddle space environment

The most accepted definition of a huddle space is a small, private and comfortable meeting area designed to accommodate 2-6 people and equipped with teleconferencing and collaborative tools. Their size and the technologies typically housed within them makes huddle rooms ideal for both scheduled and impromptu meetings, offering a quieter space for people to work without having to reserve time in a large meeting space or boardroom.

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The benefits of managed services in an education environment

When you think of the convergence of AV and IT, the first sector that springs to mind is probably corporate. There’s no denying that this market has been impacted heavily by the IT-ification of AV and the move towards software over hardware, but it’s certainly not the only area in which the benefits of convergence can be reaped.

Take education, for example. Higher education in particular has undergone major changes in recent years, especially when it comes to how estates are managed and by whom. In many institutions, IT is the driving force behind the AV teams, even in those where AV comes under the Facilities Management or Estates sections. This isn’t without its challenges, however, and while some institutions have managed to merge their teams and make a success of this, others are ‘de-merging’ again.

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How AV managed services can add value to your business

Managed services have grown in popularity across the AV sector as users want to ensure their systems operate as they should for the longest time possible and with the minimum downtime.

However, there has been some confusion about what is covered by managed services and what users should expect from any agreement. In short, AV managed services devolves the management and maintenance of AV to the service provider. This can include everything from lifecycle design/build to onsite support and analytics.

As this is quite a wide-ranging definition, to get the most out of any managed services agreement, it’s important to understand the scope of the deal and how it will benefit your AV inventory. Read more